How to Manage Passwords

For any online account, the password is its main security component. In many instances, the intensity of threats that hoard the internet end up leaving a thin line of defense. The issue with strong passwords is that many users have trouble remembering them and passwords on their own are not really the most secure option. So, the real question is what can you do to make your passwords stronger and more secure yet easier to remember?

With the following two technologies, your business can optimize its level of security and make sure hackers have a hard time sneaking their way into your network.

Two-Factor Authentication

In two-factor Authentication, secondary credentials are used to secure your online accounts or network infrastructure. The credentials can be delivered to you in numerous ways, including an SMS, an email, or a phone call, which has an ever-changing credential that you need for signing into your accounts online. Anyone lacking these credentials will not have access to your account.

The whole idea behind two-factor authentication is to give hackers a hard time breaking into your account. By employing physical devices, such as your smartphone, you are practically making it impossible to sign in without having physical access to your device. Even though many online accounts and websites do not allow for two-factor confirmation, organizations can employ it to add an additional protection layer on sensitive data.

Even in the presence of two-factor authentication, you should still treat your passwords like your ATM card number. Here are a couple of things you can do.

  1. Change Your Passwords Frequently – Doing so will greatly reduce the likelihood of someone being able to guess your password, or use it should they find it. You should change your passwords every 45 to 60 days.
  2. Never Write Your Password Down – Although it may be tempting to scribble down your passwords for quick reference in places, such as near your computer or in your wallet, remember that it is a silly move that can cause you inconvenience, and even money.
  3. Avoid Using Sequential Passwords – Using the same password with a different number at the end, for example, ‘John1’ followed by ‘John2’, can make it easy for hackers to guess your password, especially if they succeeded in finding any old password.

Password Managers

Simple and easy-to-crack passwords, such as your mom’s name, followed by your birth date are obvious choices for clever hackers. More complex and secure passwords are usually the ones that are long and contain symbols, numbers, and alphabets from both the upper and lower case. Automatically, these passwords become hard to decode and difficult to remember by the account holder.

Remember, keeping one complicated password for all your online accounts is never a good idea. This, of course, will add to the problem of remembering long passwords but that doesn’t mean you should write them down in every place easily accessible to the public. A better solution is to use a password manager that will help you keep track of all your complicated passwords, thus ensuring optimum online security.

With an enterprise level password manager, you can easily equip your organization with difficult passwords that are critical for safeguarding your important assets from dangerous, third-party intruders. Password managers securely store all your credentials in a database and then fetch those credentials individually when they are required. It is the most convenient and effective way to yield the benefits of difficult passwords without doing all the hard work of remembering various credentials for every account.

There are a number of different password solutions on the market, and we’d love to assist you in choosing the type of password management system/tool that is best suited to your business. Give us a call at 850.250.3210 or visit our office at 1330 Harrison Avenue, Panama City, Bay County, Florida.

Best wishes,
Randall and Julie Garner and the entire Garner IT team of professionals


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